What CFOs Get Wrong About IT Spend

Why Cutting Costs Often Increases Risk — and How to Invest for Stability Instead. IT spend is one of the most scrutinized line items on a balance sheet — and for good reason. It’s complex. It’s opaque. And it rarely delivers a clean, linear return.
From a CFO’s perspective, IT can feel like a moving target:

• Budgets increase, but complaints continue
• New tools are purchased, but instability remains
• Vendors promise savings, yet costs never seem to go down

So the instinct is understandable: control the spend.
Reduce vendors. Delay upgrades. Push harder on SLAs.
Ask IT to “do more with less.”
But this is where many organizations get it wrong.
Because the biggest issue with IT spend isn’t how much you’re spending — it’s where and why you’re spending it.

The Problem: Treating IT Like a Cost to Be Minimized

Many finance leaders approach IT the same way they approach other operational expenses:

• Cut what doesn’t show immediate ROI
• Delay investments that don’t feel urgent
• Optimize for this quarter’s budget, not the next decade

On paper, this looks responsible.
In practice, it often leads to:

• Deferred upgrades that turn into outages
• Temporary fixes that become permanent architecture
• Underfunded infrastructure carrying mission-critical workloads
• A widening gap between what systems should support — and what they actually can

“The mistake isn’t financial discipline,” says Jeff Futterman, COO at Protected Harbor.
“It’s that many CFOs still view IT like a static cost center — when in reality, IT is spread across every department, not just within the IT team. And worse, ‘shadow IT’ often pops up in departments that feel underserved. Those unofficial systems drive risk and cost that finance leaders don’t even see.”
IT is a living system — and systems degrade when they’re only maintained, not designed.

The Business Impact: When Cost Control Creates Hidden Risk

When IT decisions are driven primarily by short-term savings, the costs don’t disappear — they move.

1. Savings Shift Into Downtime
   Deferred upgrades and underpowered infrastructure don’t fail immediately.
   They fail gradually — until they fail loudly.
   Outages, degraded performance, and emergency escalations become routine.
   We often see years of deferred spend erased by a single incident.
   Futterman explains:
   “One of the most common examples is delaying basic security investments. Take two-factor authentication — companies don’t want to pay for the tools or deal with workflow disruption. But then someone clicks a phishing link, and the next thing you know, a vendor wire transfer goes to the wrong party — and you’re out $100,000.”
2. Labor Costs Rise Quietly
   When systems aren’t stable, highly paid technical staff spend their time firefighting instead of improving.
   You’re paying senior talent to babysit fragile environments — not to move the business forward.
3. Risk Becomes Invisible
   Security gaps, compliance drift, and architectural weaknesses don’t show up neatly on a spreadsheet.
   They surface later — as incidents, audits, or reputational damage.
4. IT Becomes a Bottleneck
   When infrastructure can’t support growth, every strategic initiative slows down:
   ● New applications
   ● M&A activity
   ● Geographic expansion
   ● Process automation
   At that point, IT isn’t just a cost — it’s a constraint.

Why This Keeps Happening: Spend Is Managed, Not Designed

Across industries, we see the same pattern:

• Budgets are approved annually
• Vendors are evaluated tactically
• Tools are added to solve isolated problems
• No one owns the entire system end-to-end

The result is an environment that technically works — but isn’t resilient.
Costs rise not because organizations invest too much, but because they invest without a long-term architecture behind it.
Futterman adds:
“CFOs want consistent, predictable spend. But IT is rarely that. Surprise costs show up constantly — OPEX, CAPEX — and when we ask why, we get jargon instead of clarity. That’s frustrating. IT needs to speak in business terms and provide metrics that show what’s working, what’s at risk, and what spend is needed to support company goals.”

The Protected Harbor Approach: Spend Less by Designing Better

Fixing this isn’t about spending more — it’s about changing how IT is designed, owned, and measured.
At Protected Harbor, we don’t treat IT spend as something to trim.
We treat it as something to stabilize.
Our philosophy is simple:
The cheapest IT environment is the one that doesn’t break.
Here’s how that translates in practice.

1. Designed for Longevity, Not Budget Cycles
   Instead of optimizing for this quarter, we architect environments built to last 7–10 years.
   That reduces:
   ● Emergency spend
   ● Redundant tooling
   ● Constant “refresh” projects
2. One Team, Full Ownership
   Infrastructure, network, DevOps, security, and support — one accountable team.
   No vendor silos.
   No finger-pointing.
   No duplicated spend hiding in the gaps.
3. Waste Eliminated Before It Becomes Cost
   Underutilized resources, misaligned workloads, and redundant services are identified early through full-stack visibility.
   Savings come from clarity — not cuts.
4. Predictable IT, Predictable Finance
   Flat-rate pricing.
   Proactive monitoring.
   Guaranteed 15-minute response times.
   When IT is predictable, finance can plan — not react.

What CFOs Should Ask Instead

The most effective finance leaders don’t start with cost — they start with exposure.
Instead of asking, “How do we spend less on IT?”
They ask:

• Where are we paying for instability?
• Which systems are one incident away from disruption?
• How much of our IT spend goes toward prevention vs. recovery?
• Who actually owns the outcome when something breaks?

Futterman suggests:
“Every IT project should have a business sponsor. Someone who can tie spend directly to savings, growth, or risk reduction. And for core infrastructure, IT should show how they’re getting the best value — not just lowest cost, but real uptime, security, and long-term ROI.”
Those questions lead to better answers — and better investments.

Final Thought: Stability Is the Best ROI

IT spend shouldn’t feel like a gamble.
When infrastructure is designed intentionally, owned fully, and managed proactively:

• Costs flatten instead of spike
• Risk decreases instead of compounds
• IT stops being a constant discussion point
• The business moves faster with fewer surprises

That isn’t overspending.
That’s investing correctly.
At Protected Harbor, our goal is simple:
Make IT boring — stable, predictable, and worry-free — so finance and leadership can focus on growth.

Ready to See Where Your IT Spend Is Really Going?

Schedule a complimentary Infrastructure Resilience Assessment to identify:

• Hidden cost drivers
• Structural risk
• Opportunities to reduce spend without increasing exposure

Finding and Keeping Good Employees‍

Keeping your employees happy, engaged, and productive is challenging for every business. After all, happy employees are more productive and have higher retention rates. But it’s not easy to keep them that way. Without the proper management strategies, employee dissatisfaction can quickly become unbearable in working conditions. Working effectively with limited resources is a struggle for most businesses. That being said, there are plenty of ways to optimize your team’s performance while remaining fiscally responsible — and it all starts with your hiring strategy.

Welcome to another video in the series Uptime with Richard Luna. Every business has come across this question of how to find and retain the best talent. According to Richard Luna, here are some ways to find and keep good employees.

Hiring Strategies: Finding Good Employees

The first step to finding good employees is to define what makes for a good employee. Start by looking at the jobs you need to fill. What are the most important qualifications for those positions? Does your company culture prioritize certain traits over others? Once you’ve identified your company’s core values and hiring needs, you can create a job description. A job description can help you streamline your hiring process by making it easier to evaluate candidates who respond to your job listings. How? Job descriptions allow you to pinpoint each position’s essential duties, making sure each applicant is qualified for the job. This will save you a lot of time and energy down the line when reviewing resumes or conducting interviews and will help you avoid making a bad hire.

Their Work Matters

To keep your team members happy and engaged, you must ensure they feel their work matters. What does this mean? It means you have to give them work that feels significant and that they believe is valuable to the company. You must show them that their work is a core part of the business’s mission. This doesn’t mean that you have to change your business model or core objectives. It simply means that you have to make sure your team members see their work as something significant and that you take the time to explain why their work is so crucial.

Company-Wide Communication

Communication is crucial in any business relationship, but it’s essential between managers and employees. Managers must communicate expectations clearly and effectively, and employees must feel comfortable sharing their concerns and suggestions. If you want to keep your employees happy and engaged, you have to open lines of communication both within and outside each department. You must ensure your team members feel comfortable raising issues and speaking up when they need assistance.

Culture Instilling Practices

To keep your employees happy, you must ensure that your company’s culture is positive. This means you must be intentional about creating a positive company culture. To do this, you have to ask yourself a few questions: What are the core values of my company? What are the main traits that each of my employees possesses? What are our main goals as a company? It would help if you kept these things in mind as you make hiring decisions, promote employees, and make everyday decisions as a manager. You also have to take the time to celebrate your wins and show gratitude to your team members. You have to make sure that your team members feel like they have a voice and are appreciated as individuals and part of a team.

Conclusion

Finding and keeping good employees isn’t easy, but it’s crucial for any business. Luckily, you can do many things to make hiring easier. Start by creating a job description that identifies each essential duty, and use it when reviewing resumes. Communicate company expectations clearly, and make sure your team members feel comfortable speaking up when they have questions or concerns. And finally, make sure your company’s culture is a positive one.

At Protected Harbor, we help you drive performance and culture with awareness-based training. From diversity and inclusion to collaboration, we have the training for you.

Contact us today to explore workforce and collaboration solutions and several awareness training programs.

Cloud Application Migration Fear

Many organizations fear of migrating applications to cloud because it can be an extremely challenging and complex task. This process will require proper planning, effort, and time to succeed.

The security measures and practices that organizations have built for their on-premise infrastructure do not coincide with what they require in the cloud, where everything is deeply integrated.

Before streamlining your workflow with cloud computing, you must know the most challenging security risks and how to avoid them. Let’s explore how organizations should approach the security aspects of cloud migration, from API integration to access control and continuous monitoring.

This article will highlight some of the organizations’ most common cloud migration fear while moving from on-premise infrastructure to a cloud environment.

What is Cloud Migration?

Cloud migration is the process of moving data, programs, and other business components into a cloud computing environment.

A business can carry out a variety of cloud migrations.

One typical model for cloud migration involves moving data and applications from an on-premises data center to the cloud. Still, it is also possible to move data and applications across different cloud platforms or providers. Cloud-to-cloud migration is the term for this second situation.

Another kind of migration is reverse cloud migration, commonly called cloud repatriation. From one cloud platform to another, data or applications are transferred in this case.

Cloud migration, however, might not be suitable for everyone.

Scalable, reliable, and highly available cloud environments are feasible. These, however, are not the only considerations that will influence your choice.

Why is Security in the Cloud the Biggest Fear for Organizations?

Security is the biggest challenge organizations face because public clouds offer shared resources among different users and use virtualization. The ease of data sharing in the cloud creates serious security concerns regarding data leakage and loss.

The major risk in any infrastructure is neglecting security vulnerabilities due to a lack of expertise, resources, and visibility. Most providers contain various processing and cloud storage services. Therefore, it’s easy for hackers to expose data via poorly configured access controls, data protection measures, and encryption.

Most Common Exposure Points for Cloud-based Applications

Overcoming cloud migration anxiety and challenges before they arise can help any organization to migrate smoothly and save them from potential cyber threats. But first, we need to understand the weak links and exposure points that can put security at risk.

Let’s discuss the weakest links that cause cloud application migration fears:

1. Data Theft Causes Unauthorized Access

Providing administrative access to cloud vendors poses serious threats to the organization. Criminals are gaining access to programs like Office 365 through installations that give them administrative rights. In fact, very recently a phishing campaign leveraging a legitimate organization’s Office 365 infrastructure for email management has surfaced on the cyber scam scene.

Hackers are always evolving their phishing tactics; everything they do is considered smarter and more sophisticated.

If criminals get access to users’ cloud credentials, they can access the CSP’s (Cloud Solution Provider’s) services to gain additional resources. They could even leverage those cloud resources to target the company’s administrative users and other organizations using the same service provider.

Basically, an intruder who obtains CSP admin cloud credentials can use them to access the organization’s systems and data.

2. Third-party Products Comes With Security Risks

Organizations outsource information security management to third-party vendors. It reduces the internal cybersecurity burden but generates its own set of security risks. In other words, the cybersecurity burden shifts from an organization’s internal operations onto its third-party vendors. However, leveraging third-party services or products may come with compliance, business continuity, mobile device risks, etc.

Last year, the Russian Intelligence Service compromised SolarWinds, a famous monitoring tool based on open-source software. They had created a backdoor within the coding and submitted it into the base product. Hackers used a regular software update to inject malicious coding into Orion’s software for cyberattacks.

Vulnerable applications are entry points for cybercriminals, creating fear of migrating applications to cloud. They are always in search of weak spots to infiltrate the system. Applications are used in every industry for better workflow and management. However, there is a need to protect these applications by limiting their access and implementing available patches for better security. Frequent updating of applications and systems helps to protect your IT infrastructure from potential attacks.

3. Hackers Can Compromise Vulnerable VPN Devices

VPNs (Virtual Private Network’s) provide an encrypted connection that hides your online data from attackers and allows businesses to protect their private cloud resources. Many cloud applications need a VPN to transfer data from on-premises infrastructures to the cloud. VPNs are configured to operate one way, but they are often bidirectional. This often opens your organization up to an attack occurring in the cloud service provider.

One such attack has been observed where cybercriminals exploit VPN servers’ vulnerabilities to encrypt the network with a new ransomware variant. By exploiting unpatched VPN applications, hackers can remotely access critical information, such as usernames or passwords, and allows them to log in to the network manually.

Reconfiguring a VPN to access a newly relocated app in the cloud can be disruptive and complicated for its users. Most people don’t use VPNs for cloud application migration because they don’t trust them.

It’s better to install on-site hardware, build VPNs’ deployment on that hardware, migrate them into the on-site deployment, and then move the VMs (Virtual Machines) into a data center. This can be achieved by enabling transparent, unfiltered connectivity between environments. Enterprise cloud VPN can achieve this configuration between a cloud and on-premises networks.

4. Accidental Exposure of User Credentials

Cybercriminals generally leverage cloud applications as a pretext in their phishing attacks. With the rapid use of cloud-based emails and document-sharing services, employees have become habitual of receiving emails with links asking them to confirm their credentials before accessing a particular site or document.

This type of confirmation makes it easy for intruders to get employees’ credentials for their cloud services. Therefore, accidental cloud credentials exposure is a major concern for organizations because it can compromise the security and privacy of cloud-based data and resources.

5. Lack of Secure API

Using API (Application User Interface) in the cloud allows organizations to implement better controls for their applications and systems. However, using insecure APIs can come with grave security risks. The vulnerabilities that exist within these APIs can provide an entry point for intruders to steal critical data, manipulate services, and do reputational harm.

Insecure APIs can cause security misconfigurations, broken authentications, exposed data, broken function-level authorization, and asset mismanagement. The most common example of an insecure API is the Facebook-Cambridge Analytical Scandal which allowed for Cambridge Analytica to access Facebook user data.

How to Reduce Cloud Migration Security Risks?

Organizations can take various steps to mitigate cloud migration anxiety. Here are some recommendations on how to migrate your applications to the cloud.

1. Develop a Plan

Outline the expertise, resources, and tooling you need to get started. Use automated tools supporting optimization and data discovery analysis to define the right migration method for your company.

2. Start Small

To reduce the fear and accelerate cloud adoption, start with an automatic workload lift and shift over in small portions. It helps to introduce cloud benefits and security risks. Moreover, this approach reduces uncertainty and lets organizations benefit from infrastructure savings.

3. Leverage Business Units to Drive Cloud Adoption

Utilize your business units to promote cloud adoption by investing in Software-as-a-Service (SaaS). This does not require any rewriting of your applications. A CRM (Customer Relationship Management) already exists and is running in the cloud which lets you decommission on-premises CRM and is easier than full on-board migration.

4. Make a Set of Security Standards

Develop baseline security standards by collaborating with your governance team. The list must include cloud workload vulnerability posture, control plane configuration, and cloud infrastructure privilege assignment.

5. Invest in Cloud Security Management

Organizations should monitor their cloud security posture from the control plane to asset configuration. When your cloud deployments increase in complexity and numbers, a service tracking all configuration settings becomes valuable to detect any misconfigurations causing security vulnerabilities.

Ready to Migrate Your Applications to the Cloud?

Most organizations lack the experience and confidence for cloud migration fear risks associated with it. The reason is that they don’t have the right time and resources in place to facilitate the move.

Leveraging partners and service providers can help to overcome those fears and make the cloud application migration smoother for your organization. With the support of Protected Harbor

Cloud Migration Services, our clients can transform their existing apps and achieve “future-ready” business outcomes. These services range from planning to execution. Our comprehensive strategy is supported by the understanding that successful modernization uptake requires a diverse blend of suitable solutions with a range of risk and reward profiles.

Our enterprise application migration services offer thorough, extensive, reliable procedures for transferring sizable application portfolios to cloud platforms, and they are easily scalable from one to many apps. We can assist you with application inventory, assessment, code analysis, migration planning, and execution using our tried-and-true tools.

We provide deep industry expertise and a robust set of advanced tools. Experts at Protected Harbor migrate your applications to the cloud and help you increase and optimize the productivity and flexibility of your workforce. Visit here to get more information about Protected Harbor’s cloud services.

Understanding the Risks of Cloud Migration and Security Measures to Mitigate Them

Thanks to our experts at Protected Harbor, we’ve released a new infographic that can help your organization or business to reduce your cloud migration security risks. This cloud migration risk assessment checklist = includes key security tips and advice to help you make the right cloud migration decisions. Download it now to learn more! And don’t forget to visit our blog for more tips and advice.

As your organization evaluates cloud migration, it’s critical to understand the security challenges in cloud computing. Security is a top concern for many businesses, so before you move your company’s data and services to the cloud, you must understand how to mitigate any potential risk. Understanding data protection during cloud migration is essential for an effective migration strategy. The first step in this process is understanding the potential risks of migrating your organization to the cloud.

After all, not every business can trust third parties with its data. But with the proper security measures in place, moving to a cloud platform can benefit almost any business.

Download our infographic to understand how to reduce cloud migration security risks in a quick overview, and continue reading the blog for more information.

What Is Cloud Migration?

Cloud migration is the process of moving an organization’s data, applications, and other business elements from on-premises data centers to cloud computing services. Several types of cloud computing are available, including public cloud, private cloud, and hybrid cloud, each with its own benefits and challenges. Cloud migration requires careful planning and execution to ensure that sensitive information remains secure and protected from data breaches.

Moving apps, data, and other digital assets from an on-premises data center to the cloud is also cloud migration. These may be programs that have been specially created for the organizations or ones that they have licensed from a different vendor. There are various methods for moving to the cloud, including:

• “Lift and shift” refer to moving apps as-is.
• Modifying applications slightly to facilitate their cloud migration
• Application rebuilding or remodeling to make them more suitable for a cloud environment
• Changing from legacy applications that don’t support the cloud to new ones that cloud vendors offer.
• “Cloud-native development” refers to the process of creating new cloud-based apps.

What is CSPM?

What are the Key Benefits of Cloud Migration?

The advantages of the cloud, which include hosting applications and data in a highly effective IT environment that can increase factors like cost, performance, and security, are the overarching goal of most cloud migrations.

Elastic scalability, a need to reduce costs or convert from a capital expenditure to an operating expenses model, and a requirement for new technologies, services, or features only available in a cloud environment are essential drivers for cloud migration.

The flexibility of corporate IT teams to deliver new services and expand the company to meet changing business requirements is enhanced by cloud computing, which is maybe even more significant.

Security Risks of Cloud Migration

Because cloud migration is susceptible to several attacks, careful planning is required. Sensitive data is exchanged during migration, leaving it open to attack. Additionally, attackers may obtain access to unsecured development, test, or production environments at different points in a migration project.

Plan your cloud migration efforts in advance of the following dangers:

Application Programming Interface (API) vulnerabilities: APIs serve as communication routes between environments. At every step of the cloud migration process, APIs must be protected.

Blind spots: Using the cloud requires giving up some operational control. Before migrating, check the security your cloud provider offers and how to enhance it with supplemental third-party security solutions.

Compliance requirements: Verify that your intended cloud environment complies with the necessary standards. This comprises the organization’s protocols for ensuring the security of cloud workloads, data, and access, as well as compliance certifications issued by the cloud provider. As part of the standards for compliance, all of these may be audited and will be.

Unchecked Growth: Moving to the cloud is a continuous process. The company will probably add more resources, use new cloud services, and add more apps after moving applications to the cloud. Once SaaS apps are up and operating in the cloud, it is normal to begin employing more SaaS applications. A significant operational problem exists in securing these new services and applications effectively.

Data loss: Moving to the cloud requires the transfer of data. If there are issues with the migration process, it is crucial to ensure that data is backed up. With rigorous key management, all data is transferred across encrypted channels.

5 Ways to Mitigate Cloud Migration Security Risks

Here are a few cloud security best practices that can help improve security during and after cloud migrations:

1. Develop a Plan– Planning before migration and executing successfully is essential. Use automated tools and optimization to outline the expertise, resources, and tooling you need to start.
2. Start Small- To reduce the fear and accelerate cloud adoption, start with an automatic workload lift and shift over in small portions.
3. Leverage SaaS Adoption– Utilize your business units to promote cloud adoption by investing in Software-as-a-Service.
4. Set Security Standards– Develop baseline security standards by collaborating with your governance team.
5. Use Managed Services- Organizations should monitor their cloud security posture from the control plan to asset configuration. They can partner with a Managed Services Provider for efficient migration.

Conclusion

Migrating to the cloud can be a great way to boost your company’s productivity and scalability. But it’s essential to understand the security risks first. The best way to mitigate these risks is to work with a reputable cloud provider committed to data security.

Having the right security practices in place for your team is also important. With the proper security measures, you can enjoy all the benefits of migrating to the cloud. That’s why we have created an infographic to help you out. Download today and get started with your cloud migration.

10 File Sharing Tips from The Professionals

Key Takeaways

• 39% of company data stored within the cloud are used for file sharing.
• Over 800 web domains, including partners and vendors, share files with the average company.
• A file sharing software receives about 60% of files used as backup copies that are never shared with anybody else.
• Only internal users in a business receive about 70% of shared files.

Types of File Sharing

You must choose the secure professional file sharing method and protocol you want to employ before you can begin sharing files. Your choice should depend on the types of data you are moving and the recipients of those files.

Let’s examine the types of best file sharing practices and file-sharing options and which one may be better suited for you.

File Transfer Protocol (FTP)

FTP was among the earliest file sharing techniques for transferring data over networks to be developed, and because of its dependability and effectiveness, it is still widely used today. A tool with a user interface or a command prompt window can be used to execute FTP operations. Simply specifying the source file you wish to relocate and the destination for where it should be stored is all you need.

Peer to Peer (P2P)

A P2P file transmission does away with the requirement for a central server to hold your data. Clients, instead, link up with a distributed network of peers and carry out the file transfers across their network connections. P2P could one day be utilized to build an impregnable TOR (The Onion Router. TOR is widely used to provide more secure online connections.

Cloud Sharing Services

One user uploads their data to a central base using a cloud file sharing service, and others can then download those contents to their own devices. Although users can choose the types of permission levels to apply to the files, all data is hosted by a third-party source.

Email Providers

Some people are unaware that email can be a system for transferring files. You start a data transmission over the public internet every time you attach a document to an outgoing message.

Removable Storage

If there isn’t a network-based file transfer security solution that will work for you, you may always use a hard disk to handle file transfers and that’s the best way to share large files. This implies that you copy data to either an external hard drive or a USB flash drive that you then insert into the target computer.

10 File Sharing Tips For Businesses

You may either already be utilizing cloud-based file sharing security or you may have been thinking about doing so. Here are a few tips and best file-sharing practices to help you maximize your cloud storage file-sharing capabilities.

1. Set File Permissions:

You must ensure that only the right people can access your files on a file-sharing platform. You should restrict access to particular files or a whole folder.

2. Verify File Activity:

After sharing your files, you might want to view a summary of user activity, comments, and revisions for each file. When you right-click or hover over a file in your cloud storage root view, you can frequently get either a detailed pane or hovercard view of your file activity. With the help of this view, you can quickly find out who has viewed or possibly altered your file.

3. Use Sharing Links With Password Protection:

Virus screening upon download, ransomware protection, password-protected sharing links, at-rest, in-transit encryption, and two-factor authentication are some of the robust security features that the leading cloud storage providers offer. Use sharing URLs that are password and time protected.

4. Check the Shared Files Directory:

If you already use cloud storage, it most likely has a shared folder feature. In this single folder, you’ll find every file you’ve ever shared and every file that has ever been shared with you.

5. Maintain a Standard for File Naming:

Everyone you share files with will benefit from your use of uniform naming rules and short yet descriptive file names. When naming a file, please consider the search terms other people would probably use to find it.

6. Classify the Security Level of Your Files:

You must be aware of the dangers that can arise upon handling important files poorly and especially those with whom you share these files with. It is worthwhile to categorize your sensitive data and provide each of those files or folders with the proper level of security. When required, strictly regulate who has access to certain files.

7. Download the App:

Install the cloud drive app on your phone. There, you will be able to access, share, and modify all of your files when you’re on the move.

8. Create Offline Access for Important Folders and Files:

Usually, you can just right-click on a file or folder and choose “offline access,” which in turn means your device will keep a local copy of it. You can access and work on your files even if there is no Wi-Fi around you.

9. Designate Folders for Routine Backups

For your most crucial folders, including you Desktop, Documents, and Pictures, enable automatic synchronization. You won’t ever lose your work if you keep all of your files within these folders, even if you misplace your device. All of your work will be stored in the cloud and readily available to you via the web or an app.

Final Words

Nowadays, collaboration is the name of the game. People must collaborate in order to drive revenue generation and because of this, decision-makers must have an access control and data sharing strategies in place. Not all members of your workforce require access to every piece of information. If you give employees full authority over your file systems, things could go wrong, and data might end up in the wrong places.

For everyone to operate effectively and securely, make sure you specify permissions on your file-sharing system and only use the best way to share large files.

Although simplicity and access control will go a long way toward securing your file-sharing software, you might require other solutions for it to be completely safe. Your disks will be far more secure if you encrypt them. Using a virtual private network to send and receive files will prevent them from being intercepted by businesses that use remote workers.

Protected Harbor’s file-sharing solution allows employees to share and collaborate on documents and files from any location. It will enable secure file sharing across your organization, keeping your data private and safe while reducing the risk of information leaks. Features like MFA, Encryption, and Identity & Access Management allow you to set up secure and granular file sharing permissions for each file.

Contact Protected Harbor’s IT professionals right away if you’re seeking for strategies to enhance your organizational file sharing.